Staff Directory Updates

Your personal details (name) and position details (title and department) populates from a single, primary record based on your current HR employment record.

You can confirm this information is correct via My Staff Page > About Me

• My Personal Details  > Name (to view First & Last name, prefix & suffix)
• My Position Details (to view Department & Department Description)

Find out how to update Human Resources personal details

Incorrect department details

Your contact information will appear within your relevant department in the staff directory and this aligns with the current HR organisational structure.  If you are appearing in the incorrect department you should check your My Position Details data first and contact HR if incorrect.

Changes made to data will be reflected in the Staff Directory 24 to 48 hours after being updated in the HR system.

Griffith phone extension data populates from your phone profile. A phone profile links your Griffith ID (sNumber) against a Griffith extension number to allow configurations that are specific to you, including voicemail, line appearances, services and speed dials.

If your phone handset/extension was used by someone before you, you will need to log a request to change the owner of your extension / update the phone profile so your name and Griffith ID (sNumber) are linked to the extension. Changes made to data will be reflected in the Staff Directory 24 to 48 hours after being updated in the phone system.

About desk extensions and phone profiles

Request extension number / desk phone (phone profile update)

My Staff Directory Profile page is available for staff to opt into the Staff Directory, update location or add mobile information. Changes made to data will be reflected in the Staff Directory 24 hours after being updated in the My Staff Directory Profile page. To access go to Griffith Staff Portal > My Staff Page > About Me > My Staff Directory Profile

Access My Staff Directory Profile

Guide: How to Update My Staff Directory

There is also the option to add additional roles. An Additional Role should only be added if you have been officially approved by the University.

By default your staff directory profile is set not to publish/display in the staff directory.

To opt in, go to My Staff Directory Profile and select:

• Publish Staff Directory Publicly: To display your profile to everyone, including the general public (externally)
• Publish Staff Directory Profile Internally: To only display your profile to the internal Griffith community (Griffith Single Sign-On is required to view these entries).

Changes made to data will be reflected in the Staff Directory 24 hours after being updated in the My Staff Directory Profile page.

My Staff Directory Profile

Staff are automatically removed from the Staff Directory when they cease employment with Griffith and no longer have active job data. If you are a current employee but you do not want to appear in the staff directory, you can choose to opt out by unticking settings in My Staff Directory Profile page.