Documenting impacts to your candidature

This template will help guide you to keep a detailed record of any specific impacts, or delays, to your candidature (related to the COVID-19 pandemic or otherwise). We strongly encourage all candidates to regularly update and forward this information to your supervisor.

Please include a copy of this impact record in all milestone assessments and/or milestone extension requests.

Milestone requirements and timeframes


Note: Timeframes will vary for candidates enrolled in Masters (Research), named PhD, and Professional Doctorate programs. Candidates should consult their Program Director.

Publishing during candidature


  • Doctoral candidates admitted to candidature from 1 January 2011 are required to have at least one peer reviewed output accepted for publication during candidature.
  • The output must be produced under supervision and during the period of candidature.
  • The output must be published or accepted for publication during the period of candidature and would normally include the Griffith University by-line.
  • Where there are co-authors, the candidate should be a principal author.
  • The output must also have been published or made publicly available and be peer reviewed, as per the Excellence in Research for Australia (ERA) requirements for research outputs. For more information please refer to Publications and Outputs.

Notify us when you have completed this requirement

Lodge the ‘Notice of Publication’ service request via myGriffith > My research > My candidate centre at anytime to verify that you have published during candidature. This must be verified before the final thesis can be submitted for examination. You will be required to provide the Griffith Research Online URL for the output (after claiming/adding to Symplectic Elements), or if this is not yet available the output Digital Object Identifier (DOI). If the output is not yet published, you will need to attach the output along with evidence that the output has been accepted for publication.


An exemption from meeting the publishing requirement may by granted for those candidates whose research:

  • contains material that will require access to be restricted because of its confidential or sensitive nature
  • requires access to be restricted due to commercial or industrial factors

Course specific requirements

Candidates should also consult the Programs and Courses website for any additional requirements specific to their program.

HDR Orientation

All HDR candidates are required to attend the GGRS on-campus orientation program within the first six months of candidature. This program will introduce you to Griffith’s research culture and provide valuable information on support services and responsible research practices.


Full-time candidates (including those in receipt of scholarships) are permitted to undertake only a strictly limited amount of paid employment. The following conditions apply:

Full-time candidates (no scholarship)

No more than 15 hours per week during normal working hours (i.e., 9.00am - 5.00pm Monday to Friday)

Scholarship holders

No more than 9 hours per week during normal working hours (i.e., 9.00am - 5.00pm Monday to Friday)

For candidates employed in tutoring or lecturing, these hours will include the time required for preparation and marking.

Scholarship holders and sponsored students should consult the conditions associated with their awards and sponsorships for any special conditions relating to employment.

Candidature changes

Find out how to request variations to your candidature, such as leave and supervision changes.

Duration of candidature

To view the duration of your specific program please visit the degree and career finder. The typical program lengths are:

  • Doctoral Degree is 3-4 years (240-320 CP)
  • Masters Degree (Research) 1-2 years (80-160 CP).

The minimum and maximum dates for submitting the thesis are calculated from the date of commencement. These dates may change for candidates who have transferred from another institution or another HDR program. Candidature and enrolment ends when the thesis is submitted for examination.

The minimum and maximum submission dates do not apply for the below programs, instead the due date for thesis submission is in accordance with the trimester of enrolment for the final dissertation course.

  • Master of Arts Research
  • Master of Education and Professional Research Studies
  • Master of Medical Research
  • Master of Science

Review of progress

Candidates are required to report on progress once per candidature year by completing either the:

  • Early candidature milestone
  • Confirmation of candidature
  • Thesis and candidature review milestone, or
  • Annual progress report

Monitoring progress is ongoing and additional reporting arrangements and steps to rectify problems may be taken at any time. This responsibility primarily rests with the candidate's supervisors, Head of Element (or delegated HDR Convenor), and Dean (Research).

Failure to maintain satisfactory progress (including milestones) may lead to suspension of scholarships (if applicable) and termination of candidature.

Some Masters (Research) programs may be exempt from completing certain milestones, refer to the summary of program milestone requirements and timeframes.