Steps to submitting a thesis

Enrolment status after submission of thesis

A candidate should normally be enrolled at the time the thesis is submitted for examination and not on any form of leave that involves a suspension of candidature.

Candidature will end when the thesis is submitted for examination. If the program includes a creative component, the candidature will remain active until the creative component is examined. The candidate will have continued access to supervisors, email, computing and library facilities during the period of examination and revision of the thesis. A candidate cannot withdraw from candidature or withdraw the thesis from examination once the thesis is submitted.

International candidates are not required to remain in the country during the examination and revision of their thesis. If they opt to stay during this period, they may apply for an official statement confirming their enrolment with the University and date of thesis submission which can be taken to the Department of Home Affairs to apply for a visa extension. The letter can be purchased online via GriffithPAY.

Fees on submission of thesis

Candidature will end when the thesis is submitted for examination. If the program includes a creative component, the candidature will end when the studio research or the creative component is examined. Fee-paying candidates must ensure that any outstanding fees/charges are paid prior to examination of the thesis. In some cases, fee-paying candidates may be entitled to a partial refund once the payment has been recalculated.

Scholarship holders

Ordinarily, candidates in receipt of a scholarship(s) will have their scholarship(s) terminated as of the submission date. Candidates should direct any queries to the HDR Scholarships team (hdr-scholarship@griffith.edu.au) regarding the impact of submission upon their scholarship(s).

Submission of a thesis before the minimum submission date

A candidate may apply to submit a thesis before the minimum submission date. This does not apply to the PhD (by Prior Publication) program. In such cases, the principal supervisor/s and Dean (Research) will be asked to provide explicit advice that the thesis is or will be ready for submission and will not benefit from further work. In order to provide this advice, the Dean (Research) may consider having the thesis informally assessed by another competent person not associated with the candidature.

Submission against the advice of the supervisor

A candidate cannot be prevented from submitting a thesis for examination except where:

• The candidature milestones are not satisfactorily completed
• The coursework component of the program is not satisfactorily completed
• The candidature has lapsed.

Where a candidate expresses an intention to proceed to examination against the advice of the principal supervisor/s, the candidate will sign a statement acknowledging that the thesis has been submitted for examination without the endorsement of the principal supervisor/s. This statement will not be communicated to the examiners so the examination may proceed without prejudice. In these circumstances, supervisors must not informally contact the nominated examiners to ascertain their willingness to examine. The Thesis Examinations Officer will formally invite the nominated examiners once they are approved by the Dean (Research). Once the examination has concluded, the examiners may be advised of the circumstances of submission.