StepsInstructions
Step 1

A minimum of two months prior to the intended submission date, complete an Intention to Submit form via myGriffith > My research > My Candidate Centre. Please note: If submitting under the lapsed candidature process, you are also required to submit this form.

Step 2

Check the following details via myGriffith:

  • enrolment status
  • maximum submission date (unless approved to submit under lapsed candidature)
  • supervision arrangements
  • thesis title/topic
  • international students: ensure that any outstanding fees/charges are paid prior to the examination of the thesis.

Check you have completed all the mandatory requirements of your candidature including:

  • candidature milestones
  • coursework requirements (if applicable)
  • publication requirement (if applicable) (complete the Notice of Publication form via myGriffith > My research > My Candidate Centre)
  • Any other conditions that may have been imposed by the University as part of candidature.

The candidate is responsible for ensuring that they are currently enrolled (and not on any form of leave that involves suspension of candidature) or reinstated (if submitting under the lapsed candidature process) prior to submission of thesis.

Step 3

Check the HDR website for formatting guidelines. Ensure that there are no missing contents/sections in your thesis, for example: Statement of Originality.

Remind your principal supervisor/s to nominate the examining panel.

Step 4

Submit the final draft of your thesis to your principal supervisor/s for final checking and submit the Thesis Submission Approval form via myGriffith > My research > My Candidate Centre.

Step 5

Upload your thesis (in PDF) via myGriffith > My research > My Candidate Centre.

Please note that the system will not permit you to upload your thesis unless all of the above requirements have been completed (including an approved Thesis Submission Approval form).
Step 6

Track the progress of your examination in real time via myGriffith > My research > My thesis.

You have submitted your thesis for examination. What happens now?

Enrolment status after submission of thesis

A candidate should normally be enrolled at the time the thesis is submitted for examination, that is, not on any form of leave that involves a suspension of candidature. A former candidate who did not submit a thesis within the period of candidature, may, if authorised to do so by the Dean, Griffith Graduate Research School, after consultation with the student's principal supervisor/s and Dean (Research), submit the thesis within a period of three years from the lapse of candidature date. This is subject to any conditions imposed by the Dean, Griffith Graduate Research School which may include a minimum period of re-enrolment in a program of study. Prior to submission of the thesis, an Application to Submit Thesis under Lapse of Candidature Regulations request must be submitted and approved by the Dean, Griffith Graduate Research School. If submitting under the lapsed candidature process, an Intention to Submit must also be submitted.

Candidature will end when the thesis is submitted for examination. If the program includes a creative component, the candidature will end when the creative component is examined. The candidate will have continued access to supervisors, email, computing and library facilities during the period of examination and revision of the thesis. A candidate cannot withdraw from candidature or withdraw the thesis from examination once the thesis is submitted.

International candidates are not required to remain in the country during the examination and revision of their thesis. If they opt to stay during this period, they may apply for an official statement confirming their enrolment with the University and date of thesis submission which can be taken to the Department of Immigration and Border Protection to apply for a visa extension. The letter can be purchased online via GriffithPAY.

Submission against the advice of the supervisor

A candidate cannot be prevented from submitting a thesis for examination except where:

  • The candidature milestones are not satisfactorily completed,
  • The coursework component of the program is not satisfactorily completed, or
  • The candidature has lapsed.

Where a candidate expresses an intention to proceed to examination against the advice of the principal supervisor/s, the candidate will sign a statement acknowledging that the thesis has been submitted for examination without the endorsement of the principal supervisor/s. This statement will not be communicated to the examiners in order that the examination may proceed without prejudice. In these circumstances, supervisors must not informally contact the nominated examiners to ascertain their willingness to examine. The Thesis Examinations Officer will formally invite the nominated examiners once they are approved by the Dean (Research). Once the examination has concluded, the examiners may be advised of the circumstances of submission.

Submission of a thesis before the minimum submission date

A candidate may apply to submit a thesis before the minimum submission date. This does not apply to PhD (by Publication) program. In such cases, the principal supervisor/s and Dean (Research) will be asked to provide explicit advice that the thesis is or will be ready for submission and will not benefit from further work. In order to provide this advice, the Dean (Research) may consider having the thesis informally assessed by another competent person not associated with the candidature.

Scholarship holders

Those candidates in receipt of a scholarship(s) will have their scholarship(s) terminated as of the submission date. If a scholarship has not expired at submission, a student must immediately advise the Research Scholarships Coordinator.

Student fees on submission of thesis

Candidature will end when the thesis is submitted for examination. If the program includes a creative component, the candidature will end when the studio research or the creative component is examined. International candidates must ensure that any outstanding fees/charges are paid prior to examination of the thesis. In some cases, fee-paying candidates may be entitled to a partial refund once the payment has been recalculated.