- Candidature changes
- Milestones and requirements
- Professional development
- Preparing your thesis
- Thesis submission and examination
- Conducting research
- Candidate support
Congratulations on your examination
The below information is relevant for candidates who had a successful examination of their thesis, providing the final steps toward the conferral of your higher degree by research.
Final requirements prior to conferral
Once the Dean, GGRS confirms the examination outcome that the degree can be awarded without revision or further examination, the Thesis Examinations Office will request submission of final requirements from the candidate. The final requirements will consist of the following:
Submit a final copy
- A final copy of a candidate’s thesis which is subsequently forwarded to the Library for their collection. If a candidate has an approved period of restricted access, all copies would be retained securely by the Library until this period had expired
- Where a thesis includes copyright material, including third party copyright material (for example, diagrams, charts, table, images, computer programs and musical notation where copyright is owned by someone else), the candidate must obtain written permission from the publisher to allow images in the digital copy to be available on the web, otherwise the material will be removed from the final copy of the thesis.
Submit an abstract/synopsis for graduation purposes
- Candidates would be requested to submit a 1,500 character-synopsis or abstract of their thesis for inclusion in the Australian Higher Education Graduation Statement (AHEGS) which the candidate will receive at the graduation ceremony, along with their testamur and transcript.
Submit a shortened thesis title
- Candidates will also be asked to provide a shortened version of their thesis title to be read out at the next graduation ceremony. The shortened title is required to be "meaningful and accessible to the audience." This should NOT be a five word summary, but a shortened version of the title that the audience can understand.
In addition to the above items, candidates will need to refer to the relevant outcome email from the Thesis Examinations Office and ensure that any other requirements have been satisfied.
Award (Conferral) of degree and graduation
When the final requirements been submitted, the Dean, GGRS will confer the award of a candidate’s degree. The Thesis Examinations office will formally advise the candidate that their degree has been conferred as at the date signed by the Dean, Griffith Graduate Research School. At this time the identities of the examining panel will be revealed to the candidate, except where anonymity has been requested by a member of the examining panel. The Graduations Office is then forwarded a copy of the approval to award a candidate’s degree and they will contact the candidate concerning graduation arrangements approximately one month prior to each scheduled ceremony. If you have any questions concerning graduation matters, please email firstname.lastname@example.org or you may like to visit their website.
Access to thesis after examination
The question of restricting public access to a thesis that has satisfied the requirements for the degree is separate from the issue of the confidential treatment of theses during examination. It is a fundamental principle that the output of a higher degree by research should be in the public domain, however an automatic embargo of one year from the date of the award of the degree will be applied to all theses submitted to the Griffith University Library except when the automatic embargo is waived by the candidate.
Following the expiration of the embargo period, it is the University's expectation that most theses accepted for the award of a higher degree by research will be immediately available for consultation by staff, candidates and other bona fide inquirers. Any arrangement that may inhibit this expectation must not be entered into without the agreement of the University. By lodging a thesis in Griffith University Library, a candidate consents to its eventual free access for private study and research.
At submission, a candidate may apply to the Dean, Griffith Graduate Research School to further restrict access to the thesis for a limited time after the examination is completed or after the embargo period. The grounds on which restricted access may be granted typically are:
- The thesis contains confidential material
- The candidate intends to publish from the thesis
- The candidate is seeking to register a patent.
The period of restriction normally granted will be twelve months. Requests to restrict access to a thesis on a long-term basis will be approved only in exceptional circumstances. Authors who wish to extend the period of restriction beyond that approved should make application to the Dean, Griffith Graduate Research School, before its expiration. During the period of approved restricted access, permission to consult a restricted thesis will rest with the Dean, Griffith Graduate Research School, who will where possible, consult with the author.