All concerns managed using the Student Academic Integrity Management System (SAIMS) follow the process as outlined and documented in the Institutional Framework for Promoting Academic Integrity among Students (PDF 146k) and Student Academic Misconduct Policy (PDF 174k).
Figure 1 shows the overall process for student academic integrity management system.
Figure 1 Process workflow
Table 1 details the individual steps of the process.
| Process step | Description | Responsiblity |
|---|---|---|
| Raise concern |
When a possible concern has been identified the course convenor will raise the concern with the Student academic integrity coordinator. The concern is entered into SAIMS. |
Course convenor |
| Assign concern | When a possible concern has been identified the course convenor will raise the concern with the The Student Academic Integrity Coordinator who will review the concern and assign it to the appropriate decision-maker. The concern is assigned in SAIMS. | Coordinator |
| Investigate concern | The assigned decison-maker will investigate the concern. The outcomes of the concern are recorded in SAIMS. |
Course convenor Dean (Learning and Teaching) |
| Decide outcomes | The decison-maker will also decide on the actions to be taken based on the outcome of the investigation. The actions to be taken are recorded in SAIMS. |
Course convenor Dean (Learning and Teaching) |
| Review decisions | Should the student have previous breaches of academic integrity the decision-maker and the Student Academic Integrity Coordinator will review the previous breaches and the decision-maker may change their decision at this point. The decision-maker then edits the outcomes in SAIMS. |
Coordinator Course convenor Dean (Learning and Teaching) |
| Update student actions | Actions can require a response from the student within a specified time frame. When the student completes these actions it is recorded in SAIMS either by the decision-maker or the Student Academic Integrity Coordinator. |
Course convenor Dean (Learning and Teaching) |
| Close concern |
The concern can be closed when:
The concern letter and closure letter are sent to the student via electronic mail using SAIMS. The closure of the concern is also recorded in SAIMS. |
Course convenor Dean (Learning and Teaching) |
| Refer concern | The Course convenor can request that the concern be referred to the Dean (Learning and Teaching). The referral of a concern is recorded in SAIMS. |
Coordinator Course Convenor |
| Append appeal outcomes | A student may lodge an appeal (if applicable). See sections 6.9 and 10 of the Student Academic Misconduct policy. There are two levels of appeal: tier 1 appeals are to the Dean (Learning and Teaching) and tier 2 appeals are to the University Appeals Committee. The outcome of an appeal is recorded in SAIMS. | University appeals committee representative |