G drive archive

On your Microsoft (Windows) machine, files that have transitioned to the G Drive Archive will be displayed as internet shortcuts. To open, click the archived file and your web browser will open and the file will begin to download to your computer.

Note: For staff using older windows versions, you may be prompted for your Griffith username (s number) and password.

These instructions are for staff accessing files from the G Drive Archive using their Microsoft Windows pc or laptop

Only files that have not been modified in more than 2 years will be stored in the G Drive Archive.

How to view archived files

1. Files archived in the G Drive Archive will appear as internet shortcuts.
   
   
2. To open, double click the file and your internet browser will open in a new window.
3. ** If your computer does not have the current Griffith Windows SOE installed then you may be prompted to enter your Griffith username and password as follows: **
   User Name: s#######@staff  (staffnumber@staff)
   Password: Your Griffith portal password
4. The file will automatically begin downloading to your computer via your browser window.
5. You will only be able to view this file. If you need to edit the file, "save as" a new document and edit as usual.

Deleting archived files

The link to the archived file can be deleted, however it has been backed up on the Archive solution and can be recovered if necessary.

On Windows you can recover deleted archived file shortcuts by following steps for  Recovery of Files and Folders.

To access the archived file on G Drive, you will need to use an app called the G Drive Archive Opener.

G Drive Archive Opener  - Download link

These instructions are for staff accessing files from the G Drive Archive using their Microsoft Windows pc or laptop

Only files that have not been modified in more than 2 years will be stored in the G Drive Archive.

G Drive Archive Opener - Guide

1. Download the G Drive Archive Opener application - Download now
2. Once you have downloaded the G Drive Archive Opener application, double click the file to open the installation window.
3. Drag the G Drive Archive Opener to the Applications folder. You may need to enter your Mac administrator password.
4. Once the application is installed in the applications folder, right click the file you want to open and select open with, ”G Drive Archive Opener”.*
5. A warning will appear informing you that “G Drive Archive Opener” is an application downloaded from the internet. The application is safe to open. Click open.
6. If your security settings are set to “Allow apps downloaded from: App Store”. You will get a dialog similar to the one below. There are two types of App developers. One which is allowed to submit to the App Store and one to sign an application to verify its integrity. This app has been signed by an identified developer but not by an identified App Store developer. It is still safe to click open.
7. Once you click open, a browser window or tab will open and prompt for a username and password. The username will be your_staff_number@staff, the password will be your staff password. Click okay and the download will begin.

• Some users may see the below message each time they try to open an archived file. To prevent this, you can click the box “Don’t warn me when opening applications on this disk image” and then click open.

* Please note that the ‘always open with option’ is not available for this application.
* Opening multiple files is not supported by this application.

Deleting archived files

The link to the archived file can be deleted, however it has been backed up on the Archive solution and can be recovered if necessary.On a Mac you can log a request to recover deleted archived file shortcuts by via the IT Service Centre form.

Linux / Unix is not a platform supported by INS or by the software vendor providing the G Drive archive.  However in order to assist Linux / Unix users to access the G Drive, we have developed a general guide. Please be aware the Griffith IT Helpdesk will not be able to provide any technical support beyond this self-help guide.

Access to the G Drive Archive from Linux/Unix is not officially supported by our software vendor or by the University. However, we have developed a script that may assist staff who currently use these operating systems.

To access files from the G Archive on Linux/Unix, you will need to create the script and run it as follows:

1. To create a script, copy the code below into a text file.
   

   #!/bin/bash

   print_usage() {
   echo "Usage: $0 FILENAME.url"
   }
   
   if [[ $# -lt 1 ]] ; then
   print_usage
   exit $STATE_UNKNOWN
   fi
   
   FILE=$@
   
   if [[ -f "$FILE" ]] ; then
   URL=`cat "$FILE" |awk -F"URL = " '{print $2}'`
   else
   echo "File $FILE not found"
   exit 1
   fi
   
   echo $URL

2. Save the file as yourscript.sh
3. Make the script executable by opening the command line and type: chmod +x /path/to/yourscript.sh
4. Change directory to where the archived file is located. 
5. Type /path/to/yourscript.sh archivedFile.url
6. The output will be the web address where you can download the archived file.
7. You can paste the output from step 5 into your web browser or type the following command: xdg-open output  (w here output is the output from step 5)

Please be aware the Griffith IT Helpdesk will not be able to provide any technical support regarding the script or Linux/Unix operating systems.

Find out details of the different types (extensions) of files that will be archived as part of the G Drive archive solution.

Listed below are the different types (extensions) of files that will be archived as part of the G Drive archive solution.

Office files

Media

Graphics