Onboarding
Onboarding courses
New staff to Griffith (including visiting and adjunct staff) must complete the following mandatory online training modules as part of your onboarding process at Griffith. Additionally, there are several recommended training courses that offer value to most staff. Please note, some of the recommended training courses may be mandatory based on your role, and some roles may also require additional training not listed here, such as for fire wardens and first aid officers. Please see the University Wide Training Matrix and contact your supervisor to check if additional training may be required for your role.
Mandatory Training for new Staff
Please see the University Wide Training Matrix and contact your supervisor to check if additional mandatory training may be required for your role.
This suite will take approximately 1.5 - 2 hours to complete with most modules 20-30 minutes long.
Health and Safety Induction
In this module, you will learn about your health and safety responsibilities under Queensland laws and Griffith policies. Understand your role in identifying risks, reporting hazards and incidents to reduce potential harm at Griffith to our staff, student and visitors. If an incident occurs know how to respond and supports. Look after yourself with a good ergonomic set up for your workstation.
It will take 20 minutes.
NOTE: This training will need to be completed every three years.
Complete Health and Safety module
Emergency Response and Evacuation (Fire Safety)
This module provides you with information to keep you safe and understand your responsibilities and what to do in the case of an emergency or evacuation. It is important to understand how to respond and what procedures to follow within Griffith University buildings and grounds.
It will take 20 minutes and you will need to complete this on day one of commencement for a new employee.
NOTE: This training will need to be completed annually.
Complete Emergency Response and Evacuation module
Cybersecurity: Awareness Training
Cyber Security Essentials Training is designed to help all staff to better protect themselves and the university from cyber security threats. This training will cover cyber security responsibility, key threats, mitigation actions and incident reporting.
This module will take up to 20 minutes to complete.
NOTE: This training will need to be completed annually.
Complete Cybersecurity Awareness Training module
Fraud & Corruption at Griffith
This training module has been designed to build awareness and to increase your understanding of what constitutes fraud and corruption and the standards of behaviour that the University expects from all staff. It will also look at several workplace scenarios of fraudulent and corrupt conduct, deal with gifts, benefits and conflicts of interest situations and equip you with the skills to identify and report concerns.
This module will take up to 30 minutes to complete.
NOTE: This training will need to be completed annually.
Complete Fraud & Corruption module
Secure Global Engagement
Global engagement is a fundamental aspect of all Australian universities’ operations. With this module, we aim to provide you with the knowledge you need to assure that arrangements involving international parties are conducted safely and securely.
Resources associated with this training are collated from the SharePoint site: Secure Engagement with International Parties.
This module is:
- Mandatory for staff in Academic Roles
- Recommended for Professional, Casual and Sessional staff
This module will take up to 20 minutes to complete.
Recommended Training for new Staff
Please see the University Wide Training Matrix and contact your supervisor to check if additional mandatory training may be required for your role.
Equal Opportunity Online
These new modules will increase your awareness of discrimination and harassment issues and inform you of the responsibilities of all staff under University policies and the law.
To be completed by all staff:
- Module 1: Diversity and Inclusion on Campus
- Module 2: Preventing Discrimination at Work
- Module 3: Workplace Relationships
Additional Module to be completed by Managers and Team Leaders (although staff without supervisory responsibility are welcome to complete it):
- Module 4: Intentional Inclusion
You can complete the modules in more than one session. Modules 1 - 3 takes approximately 1 hour 20 minutes in total and 30 minutes for Module 4.
This training should be refreshed every two years. Training completions are recorded on your training module and are uploaded monthly. *For Griffith specific policies and procedures please visit the Policy Library or Managers can speak with their HR Business Partners if they require specific advice or guidance.
Complete Equal Opportunity Online Modules
Sustainability Awareness module
In this module, you will be given a snapshot of Griffith's sustainability commitment and learn how you contribute to this goal.
It will take up to 10 minutes
Complete Sustainability Awareness module
Recognise. Respond. Refer. module
This module aims to help the Griffith community to understand the basics of how to: Recognise the signs of personal violence and disrespectful behaviour; Respond with empathy to a disclosure; or as an effective bystander; and Refer to support and reporting services at or external to the University.
This module will take up to 30 minutes to complete.
Onboarding Guides and Checklists
Manager Guide (Onboarding Checklist – How to Onboard Your New Starter)
This resource contains guidance and supporting information for managers / other Griffith staff members who are responsible for onboarding new starters. It is designed to enable you to create a positive onboarding experience for your new starter, so that they feel welcomed, informed and equipped for their new role. This document is not designed to be exhaustive, so please keep in mind the local-level onboarding activities that will also need to take place to supplement the activities outlined in this document.
Individual Guide (Ready Set Griffith – Onboarding Guide)
This guide is designed to support you as you onboard into your new role at Griffith. It outlines key activities you should complete in your first few weeks, and serves as a reference point for information and links that will be useful throughout your time as a Griffith employee.
Troubleshooting
Unable to access Learning@Griffith training - "You are not authorised to access this component"
Typically, staff and students should be automatically enrolled in the Health and Safety training organisations on Learning@Griffith which would enable access to the mandatory Health and Safety training. There are however infrequent errors that may result in a staff member not being automatically enrolled. To resolve this, please scroll to the bottom of the left hand navigation menu until you see a green plus (+) symbol marked "Enrol" and click on this. Once enrolled, please attempt to access the training module again. Should you still encounter issues, please send a screenshot of your error message and any further relevant details to hrandsafety@griffith.edu.au
I have completed my onboarding training but am receiving regular reminder emails
Onboarding task reminder emails are sent when there are tasks left in your onboarding module that you have not manually marked as complete. If you have completed your onboarding training (this can be checked via GSafe under 'Certifications') please navigate to 'My Staff Page' and open your 'Employee Onboarding' module and mark any outstanding tasks as complete by selecting the task in the left hand navigation menu, and then clicking on the 'Mark Task Complete' button in the top right hand corner of the screen. Once all tasks have been marked as complete you will no longer receive reminder notifications.
Contact human resources
Human Resources general enquiries
Operations and Systems (People Services)
Our People Services Team are the first point of contact for University staff for all general Human Resources enquiries including those related to leave, pay, change of details, casual and sessional engagements, and superannuation. Our service team is available Monday to Friday, 9 am to 5 pm.
The Talent Acquisition team provide expert information and resources for hiring managers and support staff in best practice approaches to the recruitment, selection and appointment of employees at Griffith University.
The HR Business Partnering team provide expert consultancy and assistance to leaders and managers across a broad range of services including but not limited to:
- Advisory Services (Executive and Senior Leaders)
- Performance Management
- Succession Planning and Talent Management
- Change Management (Workplace Change)
- Job and Organisational design
The Capability and Development team provides specialist capability to help the University support and enhance talent, diversity and inclusion, performance, capability, professional development, culture and engagement.
Workforce Planning and People Analytics
Our Workforce Planning and People Analytics team provides specialist capability to help the University better manage workforce requirements. This includes providing data insights and solutions for strategic workforce planning and reporting.
