Griffith University is committed to attracting and retaining exceptional and diverse staff

We provide information and resources for hiring managers and support staff in best practice approaches to the recruitment, selection and appointment of employees at Griffith University. This is in accordance with the University's Recruitment and Selection Policy and Recruitment and Selection Procedures. A recommendation to make an offer of appointment can be made as a result of an advertised position, a direct hire process or an unpaid appointment.

Advertising a job

Vacant positions at Griffith are usually advertised on the University's Jobs at Griffith website. We also advertise through a range of online media, professional associations, journals, and print media for some senior positions.

  1. You will need appropriate approval to advertise positions.
  2. When raising the Advertisement Request in the e-Recruitment system, it is critical you have the correct position number and updated positions description in accordance with your Element's workforce plan and position profile.
  3. Once approved, the HR Advisory Services team will source the position using the nominated channels.

eRecruit User Guide Workflow Approver - Advertised Job Shortlisting - Advertised Job User Guide

Create Job Opening - Advertised Job Checklist

Create Job Opening - Advertised Job User Guide

Related information

Position descriptions

Find out about academic, research and general staff position descriptions

Guiding principles

The University is dedicated to the selection of high quality candidates in a competitive market, guided by the following principles:

  • The University will only select staff of high quality and may decide not to make an appointment if the candidate field is not of sufficiently high quality.
  • Recruitment and selection is on the basis of merit and will be free of patronage, bias (conscious and unconscious) and unlawful discrimination.
  • Recruitment and selection will promote equity and diversity.
  • Recruitment and selection will be conducted in a manner that enhances the University's reputation as an employer of choice.

Roles and responsibilities of the recruiting panel


Panel member

People and Wellbeing


Conflicts of interest

Conflicts of interest in recruitment and selection activities are taken very seriously by the University. Chairs and staff members of selection committees must ensure that any conflicts between their personal or private interests and their University duties are promptly identified and managed.

Selection decision

The selection panel will base their decision on the principles outlined in the Recruitment and Selection Policy, and on assessment of the candidate against the selection criteria.

Information includes; incorporating application, interview, referee reports, additional information obtained from tests, seminars/presentations and other selection techniques.

Reference checks

References are a critical part of the selection process and only the leading candidates should have references taken before a recommendation is made to the relevant senior officer.

Normally, the Chair will carry out the reference checks, however, may delegate this to another member of the selection panel. A referee report must be obtained either via written or verbal form using the a Referee Report Proforma (DOCX 42k). The report must be provided to the relevant senior officer via the e-Recruitment system.

Making an offer or engagement

For advertised positions

A selection panel will usually make its decision on the basis of consensus however, where this is not possible, may make a decision based on the majority of members. The offer will be supported by a copy of the applicant's resume, referee reports and any other associated documentation relating to the application process.

For direct hires and unpaid appointments

A recommending officer will make a recommendation based on an applicant's resume, referee reports (where required) and any other associated documents.

For casual and sessional appointments

To appoint an hourly casual (general staff) or sessional (casual academic) staff member, the recommending officer will raise an online engagement using the University's online engagement system. For casual and sessional staff engagements, referee reports and associated documents are not required.

Prepare an Unpaid Appointment – How to guide Prepare Job Offer - Advertised Job Prepare Job Offer - Direct Appointments eRecruit User Guide Workflow Approver - Offer Create a Sessional Staff Engagement - User Guide

Create a Casual Staff Engagement - User Guide Create a Guest Lecturer Engagement

Equity, diversity and inclusion

Recruitment and selection activities at Griffith will promote equity, diversity and inclusion. The overall strategic equity goal of the University is to develop a staff profile that reflects the diversity of its communities. In particular, the University's equity plan targets the recruitment of women in senior positions, Indigenous Australians, people with disabilities, people who identify as LGBTI and other minority groups.

Contact us

People and Wellbeing general enquiries

Service catalogue

Common questions