Create specialised lists of Griffith staff and students
Our specialised lists can be sent to, and used in, a range of applications for communication and access control purposes.
The list management system handles two types of lists.
Organisational lists (or groups) are automatically generated according to Human Resource (HR) information. Unlike specialised lists, these lists can not be changed in the list management system. Organisational list names can vary depending on the organisation.
Specialised lists are created for a purpose—to communicate with a specific group of people, for example. These lists are created and managed entirely within the list management system by you. They can be populated with individuals or by organisational information. All lists created in the system are preceded with 'LML'. For example, a list representing members of a lab may be called 'LML - lab members'.
At the center of the list management system is the dashboard. It provides information about system updates or changes and displays list related information, including:
- Action items
- Outstanding requests or actions you are required to perform in relation to your lists—example: approve or deny list membership requests.
- Pending requests
- Requests that you have raised which have not yet been actioned by the list owner or administrator(s).
- My lists
- All lists that you have an affiliation with—example: lists that you are an owner, editor or member of. Lists are ordered according to your responsibility or role (owner, editor or member).
You can also
- view your affiliated list membership
- edit your lists or request to be removed from a list
Self help resources
These resources are available to help you familiarise with the features and functionality of the list management system as well as create and manage your specialised lists.
- Introduction to list management – an overview of the features and functionality of the list management system
- Specialised and organisational lists – list types available for use in the list management system
- Navigation and the dashboard – navigating through the system via the dashboard
- Searching the list management system – searching for lists or people in the system
- Creating a list – creating a new list
- Populating a list with members – adding members to your list using four different methods
- Populating a list - individuals – adding a single person to your list
- Populating a list - groups – adding an existing organisational group (list)
- Populating a list - attributes – adding people to your list according to specific attributes, such as campus
- Populating a list - file upload – adding people to your list from an existing spreadsheet
- Target systems – making your list available for use in other systems or applications
- List expiration – keeping your list current using the expiration date
- Editing a list – updating your list
- Deleting a list – deleting your list
- Email notifications – communication and reminder emails sent from the list management system
- Glossary of icons – explanation of icons you'll see in the system
- Glossary of terms – explanation of terms used in the list management system and training documentation