Create and maintain specialised lists of staff and/or students who have a current Griffith affiliation.

Specialised lists created in the List Management system can be sent to, and used in, a range of applications for communication and access control purposes.

List Management system

Features

The list management system handles two types of lists.

Organisational lists

Organisational lists (or groups) are automatically generated according to Human Resource (HR) information. Unlike specialised lists, these lists can not be changed in the List Management system. Organisational list names do not begin with LML and can vary depending on the organisation.

Specialised lists

Specialised lists are specific and created for a purpose e.g. to communicate with a specific group of people. These lists are created and managed entirely within the List Management system by you. They can be populated with individuals or by an organisational list. Specialised lists can be identified by their naming convention i.e. all lists created in the List Management system are preceded with 'LML'. For example, a list representing members of a lab may be called 'LML - Lab members'.

Access

All staff are eligible to apply for a List Management account

Email communication lists

Email lists that require automatic updates should be created in List Management. 48 hours after creation, the List Management email list will flow through to Office 365. Email lists created in List Management are called Organisational Groups. Email lists created in List Management can only be managed through the List Management system, not the Office 365 interface.

Access control and list creation

Currently, to gain access to, or extend your access to G drive, you are required to fill out an authority to establish/extend computing access form. The List Management system aims to simplify this process by giving authorised people direct control over the list of people associated with G drive access, rather than having to fill out a form.

List creation

List creation presents an overview of the steps involved in creating a list and assigning a target system.

Self help resources

These resources are available to help you familiarise with the features and functionality of the List Management system as well as create and manage your specialised lists.

All training activities should be done in the List Management training environment. This will ensure that new staff are familiar with the basics and the features, and are free to explore List Management functionality.

Contact us

General enquiries

Access the Service Catalogue to see the full list of available services.

Or you can ask our friendly staff about IT products and services, contact us by phone, email or chat.

IT Support Chat

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Service Catalogue

(07) 3735 5555 Brisbane

(07) 5552 5555 Gold Coast

Service Availability

Trimester 1 and 2: Telephone and chat support available: Monday to Thursday: 7am to 10pm | Friday: 7am to 6.30pm | Saturday, Sunday and most public holidays 10am to 5pm. ANZAC Day 12pm - 5pm.

Closed: Good Friday and Easter Sunday.

Trimester 3: Telephone and chat support available: Monday to Thursday: 7am to 9pm | Friday: 7am to 6.30pm | Saturday, Sunday and most public holidays 10am to 5pm.

Closed: Christmas Day, Boxing Day and New Year's Day.

Between trimesters: Monday to Thursday 7.30am to 7pm | Friday: 7.30am to 6pm | Saturday, Sunday and public holidays 1 - 5pm.