The Griffith University standard scholarship agreements are:
- Sponsored Scholarship Agreement (Tripartite), for use where an external organisation or person wishes to fund a scholarship to be granted to a student, and the student is already identified and able to sign the agreement; and
- Sponsored Scholarship Agreement (Student not yet selected), for use where an external organisation or person wishes to commit to fund a scholarship or a number of scholarships without a particular student or students being identified as the grantee of that scholarship. When this Agreement is used, please ensure that the Student signs the Student Sponsored Scholarship Agreement as this Agreement binds the Student to the Terms and Conditions of the Scholarship, as agreed between the Sponsor and the University. Please note that the Student Sponsored Scholarship Agreement must reflect the position negotiated within the Sponsored Scholarship Agreement for that particular scholarship.
Who can sign?
The Authority to Sign Contracts and Agreements specifies that each of the Director, Office for Research and the Deputy Director, Office for Research have delegated authority to sign scholarship agreements between the University and a sponsoring body and/or a student relating to competitive research grants.
Non-standard scholarship agreements will need to be passed through to Legal Services by the Higher Degree Research Student Centre. Legal Services will then make arrangements for the agreements to be reviewed and signed.
Please note you are required to complete the name of the other party and provided its Australian Business Number which can be located using the ABN Lookup. Remember that a business name, trading name or trust is not a legal entity. In circumstances where a trust is involved, the appropriate legal entity to contract with is the trustee of the trust.
Please note that Item 10 of the Sponsored Scholarship Agreement (Tripartite) and Item 4 of the Sponsored Scholarship Agreement (Student not yet selected) allow changes to the ownership of intellectual property. Any changes to the preferred position as set out in these Agreements should be passed through Legal Services for advice before being agreed to.
Please note that Item 12 of the Sponsored Scholarship Agreement (Tripartite) and Item 6 of the Sponsored Scholarship Agreement (Student not yet selected), allows the insertion of special conditions of the scholarship. This means that, for example, the standard contractual arrangements might be altered or some other form of change made. Special conditions requested by a sponsoring body may be passed through Legal Services for advice before being agreed to.