Google Apps for Education
Prior to 2018, Griffith had an agreement with Google to provide Google Apps for Education. This included Drive ( Docs, Sheets, Slides, Forms and Drawings), Sites and Groups.
Following the move to Microsoft, access to Google Drive documents and apps (excluding email, calendar, contacts and hangouts) will continue until further notice.
Other apps that staff and students can access that are considered 'consumer' apps and not covered by the agreement include:
- Google Analytics
- Google Books
- Google Scholar
Privacy and Security
The agreement with Google meets Griffith's expectations for privacy and
security, and complies with relevant state and federal laws.
- The University owns data stored with Google; the vendor is simply a service provider
- The contract with the vendor meets Griffith's expectations for privacy and security, and complies with relevant state and federal laws
- All communications take place over secure/encrypted HTTPS connections which keeps protects information transmitted across the internet
- All data is stored on encrypted disks and distributed over multiple data centres so that it cannot be easily breached
Email and collaboration tool usage is subject to university policies.
The relevant policies include:
It is important to ensure that any sensitive information is stored appropriately. Sensitive information includes Personally Identifiable Information (PII), Personal Health Information (PHI) and corporate records. For more information about appropriate storage options please refer to Information Managements community site.