Google Apps for Education
Griffith has an agreement with Google to provide Google Apps for Education. This is an online collaboration suite that includes Gmail, Calendar, Chat, Drive (which includes Docs, Sheets, Slides, Forms and Drawings), Sites and Groups. These are considered core apps and are supported by Information Services via self help documentation.
Other apps that staff and students can access that are considered 'consumer' apps and not covered by the agreement include:
- Google Analytics
- Google Books
- Google Scholar
Policies and Security
The agreement with Google meets Griffith's expectations for privacy and security, and complies with relevant state and federal laws.
- The University owns data stored with Google - not the vendor. The vendor is simply a service provider
- The contract with the vendor meets Griffith's expectations for privacy and security, and complies with relevant state and federal laws
- All communications take place over secure/encrypted HTTPS connections which keeps protects information transmitted across the internet
- All data is stored on encrypted disks and distributed over multiple data centres so that it cannot be easily breached
Proper use of Email and Collaboration Tools
Email and collaboration tool usage is subject to university policies. The relevant policies include:
It is important to ensure that any sensitive information is stored appropriately. Sensitive information includes Personally Identifiable Information (PII), Personal Health Information (PHI) and corporate records. For more information about appropriate storage options please refer to Information Managements community site.
Support information for Google Apps is available in self help guides.
- Request shared mailbox
- Manage your shared mailboxes
- Request access to another staff member's email
- Transfer ownership of Google Drive
- Reset Mobile/Desktop application password
- Request Adjunct staff email account
- Broadcast Email System