Staff may make purchases on behalf of the University in accordance with the Purchasing Policy and Purchasing Procedures.
The University provides staff access to a number of preferred suppliers with existing rate schedules via Griffith Marketplace; or the Supplier Search Tool can be used to find an existing supplier to the University.
Goods and Services Quotation Requirements
It is the responsibility of a University Officer initiating a purchase to ensure that the quotation process followed is in accordance with the requirements relating to the expected cost of the purchase, as set out in the table below:
|Expected cost of purchase||Requirements|
|< $5,000||One written or verbal quote|
|$5,000 to $20,000||Two written quotes|
|$20,000 to $200,000||Three written quotes|
|>$200,000||University Tender process to be followed|
In no circumstances can a purchase be broken into components to circumvent these requirements.
At all times, the University must ensure that all stages of the procurement process are defensible and appropriately documented relative to the value and risk associated with the procurement.
How to Buy
Select “New Purchase Request” on the right to be taken to the Finance PeopleSoft system. From there you can buy through the Griffith Marketplace online catalogs or enter a free text request (where the relevant quotations have been received and an assessment undertaken). Once approved, a Purchase Order is then generated to the supplier.
Where a staff member is required to make a small or incidental purchase on behalf of the University that would have traditionally been claimed through petty cash, they are permitted to use a University issued Expense Card or Purchasing Card that is later acquitted via the Concur system. Alternatively and subject to the same approval processes, a staff member's own monies used for purchasing may be reimbursed via Concur.