Short-term period of study away from the University

A period studying away from the University usually is taken for the purpose of conducting fieldwork, data gathering, or to attend a conference. Candidates remain enrolled whilst studying away from the University. Requests can be made via myGriffith, My Research, My Candidate Centre.

The following approvals are required:

  • periods of less than three months are approved by the candidate's principal supervisor
  • periods of three to six months are approved by the Head of Element (or delegated HDR Convenor) on the recommendation of the candidate's principal supervisor
  • periods of six to twelve months are approved by the Dean (Research) on the recommendation of the Head of Element (or delegated HDR Convenor) and the candidate's principal supervisor. The Dean (Research) may require a candidate to
    • demonstrate that adequate resources and facilities will be available
    • provide a schedule of contact with their University supervisors
    • provide details of a local supervisor who has agreed to assist
    • provide regular reports on their activities during their absence from the University
  • periods in excess of twelve months will be considered candidature located away from the University (remote candidature) and require a different approval process
  • Approval to study away overseas for any period (including conference attendance) must be obtained in order to ensure the necessary insurance coverage is in place, refer below for further information. Candidates requesting to study away overseas will also need to provide the following documents:

Candidates who intend to travel overseas are advised to check the latest travel advice issued by the Australian Government Department of Foreign Affairs and Trade prior to lodging a request to study away. Study away will not normally be approved for travel to countries under a ‘do not travel’ or ‘reconsider your need to travel’ warning. In exceptional cases candidates may make a case for approval, for consideration by the Deputy Vice Chancellor (Academic).

Study Away Overseas


Candidates approved to study away overseas are covered by the University’s Corporate Travel Policy. Further information can be found on the Griffith University Insurance and Risk Management website. Candidates are required to read and sign the insurance acceptance form and upload a copy with their online study away service request at myGriffith, My Research, My Candidate Centre.

International SOS

Griffith University has joined forces with International SOS to offer candidates unique medical, safety and security expertise and assistance when travelling abroad. As a requirement of approval to study away overseas, candidates must register and enter their travel itinerary on MyTrips, which is accessed via the International SOS site.

As a student of Griffith University, and therefore an International SOS member, you receive extended medical and safety assistance 24/7 no matter where you live or travel internationally. International SOS does everything possible to keep members healthy, safe and secure in any situation.

You can access the International SOS Members-only resources through the intranet.

Access to International SOS and MyTrips

  1. Access International SOS Global Assistance program.
    You can access International SOS by selecting the International SOS Employee Travel Assistance Program link as seen in the screenshot below. You will be able to access MyTrips from this site.
  2. Refer to the MyTrips user guide for instructions on how to register and enter your itinerary.
    If your flights are purchased through STA Travel on-campus, then STA will automatically add your details to MyTrips. If flights are purchased through STA Travel off-campus or elsewhere, then you will need to create your MyTrips registration as per the user guide. Instead of manually adding your trip details, you can forward your itinerary to the International SOS mailbox as detailed in step 5 of the user guide.
  3. Print a copy of the International SOS member card before travel.
    This card contains the Griffith University membership number and phone numbers to access International SOS 24 hours a day, 7 days a week if you require medical or security advice or assistance.
  4. Contact International SOS anytime, anywhere when you venture out of the country when you study away overseas. No matter how small your concern may feel, when in doubt, call International SOS for support.

Overseas Student Health Cover (OSHC)

International candidates who study away overseas must continue to be covered by their Overseas Student Health Cover (OSHC) for the period of study away.  The University’s Corporate insurance Policy only allows for repatriation back to Australia, not to the candidate’s home country.  In the event of an accident, the candidate would be brought back and treated in Australia.