Leave of absence and special leave of absence

Candidates may apply for a total of up to twelve months leave of absence, throughout their candidature by submitting a service request via myGriffith, My research, My Candidate Centre . Leave will be granted in the first 6 months of candidature only in exceptional circumstances.

In special circumstances, an additional twelve months special leave of absence may be granted at the discretion of the Dean, Griffith Graduate Research School.

Candidates must nominate the dates on which the period of leave will commence and finish. Retrospective leave normally will not be approved.

As leave of absence and special leave of absence are temporary cessations of candidature and are not counted as part of the period of candidature, the minimum and maximum submission dates for the thesis will be adjusted by an equivalent period. While on leave/special leave of absence, a candidate’s normal privileges, for example, regular access to supervisor, office space, library and computer access etc, are suspended.

It is not considered appropriate to use the leave provision as a mechanism for extending a maximum submission date. In such circumstances, a candidate must apply to extend their maximum period of candidature. An application for leave of absence or special leave of absence will not be approved once a candidate has exceeded their maximum period of candidature.

Candidates enrolled in courses as part of a professional doctorate program or program of advanced study, normally will take leave for the relevant semester. Candidates enrolled in coursework are bound by the Student Administration policy with respect to adding or withdrawing from courses.

International candidates

The conditions of student visas do not permit international candidates to take leave, except in compassionate or other compelling circumstances. An application by an international candidate will be processed in consultation with Griffith International to ensure student visa conditions are not contravened.

Scholarship holders

Stipend payments will be suspended during the period of approved leave. In most instances, an equivalent period will be added to the original scholarship termination date. Candidates must submit a request for leave via myGriffith, My Research, My Candidate Centre. in sufficient time for the Salaries Office to suspend payments by the required date.

Not all scholarship conditions are the same, so candidates must familiarise themselves with the leave entitlements for their scholarship. The Research Scholarships Coordinator can advise on this matter.

Sick leave

The maximum period of sick leave available is twelve weeks for the entirety of the candidature.

Sick leave may be granted for periods of more than 10 continuous working days on presentation of a medical certificate. Claims must be made within 30 days of the end of the period of illness by submitting a service request via myGriffith, My Research, My Candidate Centre. using the Higher Degree Research Leave Application form (PDF 245k).

Sick leave is a temporary cessation of candidature, which results in an extension to the maximum submission date for the thesis by an equivalent period.

International candidates

An application by an international candidate for sick leave will be processed in consultation with Griffith International to ensure student visa conditions are not contravened.

Scholarship holders

Holders of certain scholarships may be entitled to remain in receipt of stipend during part of a period of sick leave. Not all scholarship conditions are the same, so candidates must familiarise themselves with the sick leave entitlements for their scholarship. The Research Scholarships Coordinator can advise on this matter.

Parental leave

Maternity leave

A pregnant candidate may be granted maternity leave of up to 52 weeks. The leave must be taken over a period commencing, at the earliest, 20 weeks before the medically certified expected date of birth and finishing no later than 52 weeks after the period of leave commenced. Apply by submitting a service request via myGriffith, My research, My Candidate Centre. Maternity leave is deemed a temporary cessation of candidature, which results in an extension to the maximum submission date for the thesis by an equivalent period.

International students

An application by an international candidate for maternity leave will be processed in consultation with Griffith International to ensure student visa conditions are not contravened.

Scholarship holders

Holders of certain scholarships may be entitled to remain in receipt of stipend during periods of maternity leave. Not all scholarship conditions are the same, so candidates must familiarise themselves with the maternity leave entitlements for their scholarship. The Research Scholarships Coordinator can advise on this matter.

Paternity leave

A candidate who is the father of, or who accepts responsibility for the care and maintenance of, an expected, a newly-born or adopted child, may be granted an unbroken period of up to 5 days paternity leave, provided that the leave is taken during the period from one week before the medically certified expected date of birth or certified date of adoption, to five weeks after the birth or date of adoption. Apply using the form Doctoral/Master of Philosophy Candidature - leave application.

Paternity leave is deemed a temporary cessation of candidature, which results in an extension to the maximum submission date for the thesis by an equivalent period.

International students

An application by an international candidate for paternity leave will be processed in consultation with Griffith International to ensure student visa conditions are not contravened.

Scholarship holders

Holders of certain scholarships may be entitled to remain in receipt of stipend during periods of paternity leave. Not all scholarship conditions are the same, so candidates must familiarise themselves with the paternity leave entitlements for their scholarship. The  Research Scholarships Coordinator can advise on this matter.

Adoption leave

A candidate who accepts responsibility as primary care provider of an adopted child may be granted an unbroken period of up to 52 weeks adoption leave. Appropriate evidence of adoption will be required. Entitlement to leave ceases if the child is five years of age or more. Apply by submitting a service request via myGriffith, My Research, My Candidate Centre.

Adoption leave is deemed a temporary cessation of candidature, which results in an extension to the maximum submission date for the thesis by an equivalent period.

International candidates

An application by an international candidate for adoption leave will be processed in consultation with Griffith International to ensure student visa conditions are not contravened.

Recreation leave

All higher degree research candidates are encouraged to take their entitlement of recreation leave annually. Leave should be taken with the agreement of the principal supervisor. Candidates can apply for recreation leave by submitting a service request via myGriffith, My Research, My Candidate Centre.

Full-time candidates accrue 20 days recreation leave each year for the duration of their candidature. Part-time candidates will accrue leave on a pro-rata basis. Recreation leave accruals will be deemed as taken annually.

International candidates

International students should consult with Griffith International to ensure student visa conditions are not contravened.

Scholarship holders

Scholarship holders should refer to their scholarship conditions of award regarding their entitlement for paid recreation leave.