In circumstances where progress has been delayed by factors beyond the control of the candidate, an extension of candidature may be granted by completing and submitting the online form via myGriffith, My Research, My Candidate Centre. Extensions of up to six months full time equivalent may be approved by the Dean (Research). The application will need the support of the principal supervisor and HDR Convenor. Extensions beyond this period require approval by the Dean, Griffith Graduate Research School and will not normally be granted unless the circumstances are exceptional. An application to take leave of absence or special leave of absence will not be approved once an extension to the maximum period of candidature has been granted.
An application must:
* outline the circumstances leading to the request
* provide a detailed assessment of the work remaining to be completed
* provide a timetable for completion of the work, and
* provide a projected date for submission of the thesis.
The principal supervisors will be asked to confirm that the application is accurate and realistic. Candidates can view their maximum date for submitting their thesis via myGriffith, My Research. Candidates should note that certain Doctoral or Masters (Research) programs that contain a coursework component specify the due date for thesis submission in accordance with the trimester of enrolment for the final dissertation course. In such cases the thesis submission due date will be specified in the program requirements published on the Programs and Courses website. Candidates who are not able to submit their thesis by the date specified for the course should also consult with their Program Director regarding an extension to the submission date.
Impact on Research Training Program entitlement
If a domestic candidate (Australian or New Zealand citizen, or Australian permanent resident) has exhausted their Research Training Program (RTP) Domestic Fee Offset entitlement but remains enrolled, the Commonwealth government will no longer fund the candidature, and the cost of maintaining the candidature will be borne by the element of enrolment. While the University does not at present charge tuition fees for domestic candidates in these situations, the policy is under continuous review and may change at any time. The RTP Domestic Fee Offset Guidelines can be found on the following website: http://griffith.edu.au/research-training-program.
If the thesis is not submitted by the due date, and an extension of the maximum period of candidature is not applied for and granted, the candidature will lapse.
However, a candidate may submit the thesis within a maximum period of three years from the lapse of candidature date, or by the maximum period for completing the program in accordance with the Student Administration Policy (refer below), whichever date is sooner. This is subject to any conditions imposed by the Dean, Griffith Graduate Research School. The candidate may continue to undertake research and writing of the thesis, however as a lapsed candidate, normal privileges, for example, office space, library and computer access etc, are suspended. The candidate will still be provided with access to their supervisory team, however the nature and frequency of this access will be at the discretion of the supervisor/s and the candidate’s enrolling element. The candidate may obtain access to the library as a member of the public.
Prior to submission of the thesis, the Higher Degrees Research Application to Submit Thesis under Lapse of Candidature Regulations form must be completed and submitted to the Griffith Graduate Research School and will require approval by the Dean, Griffith Graduate Research School, in consultation with the candidate’s principal supervisor and Dean (Research). An application to Submit Thesis under Lapse of Candidature Regulations should only be submitted once the thesis is ready for examination. All candidature milestones and requirements (e.g. publication requirement) must have been completed for the application to be considered. Approval to submit the thesis may be subject to any conditions imposed by the Dean, Griffith Graduate Research School which may include a minimum period of re-enrolment in a program of study. Where a candidate allows their candidature to lapse by failing to re-enrol, failing to pay tuition fees, or failing to meet any other requirements of their candidature, submission of the thesis as a lapsed candidate will not be approved. If the period since the lapsed date exceeds three years, or exceeds the maximum period for completing the program in accordance with the Student Administration Policy, the candidate will need to lodge a new application for admission to the HDR program. Any application for admission to candidature will be subject to the admission and enrolment requirements in force at that time.
Maximum Time for Completing a Program
In addition to the requirement to submit the thesis for examination by the specified maximum submission date, candidates enrolled in a Masters (Research) or Professional Doctorate programs must also adhere to the maximum period for completing a program in accordance with the Student Administration Policy. For candidates admitted on or after 1 January 2016, the maximum period for completion of the program is 4 years for Masters (Research) programs and 8 years for Professional Doctorate programs. This period refers to elapsed calendar years starting from the date of admission to the program and is inclusive or periods of leave and discontinuation. An extension to the maximum period of up to one year may be granted by the Dean, Griffith Graduate Research School upon lodgement of either an application for extension to the maximum submission date, or an application to submit the thesis as a lapsed candidate.