In exceptional circumstances where progress has been delayed by factors beyond the control of the candidate, an extension of candidature may be granted by completing and submitting the online form via myGriffith, My Research, My Candidate Centre. Extensions of up to six months full time equivalent may be approved by the Dean or Deputy Dean (Research). The application will need the support of the principal supervisor. Extensions beyond this period require approval form the Dean, Griffith Graduate Research School and will not normally be granted unless the circumstances are exceptional.

An application to change attendance status or take leave of absence or special leave of absence will not be approved once an extension to the maximum period of candidature has been granted.

An application must include a report that

  • describes the circumstances leading to the request
  • gives a detailed assessment of the work remaining to be completed
  • gives a timetable for completion of the work, and
  • gives a projected date for submission of the thesis.

The principal supervisors will be asked to confirm that the report is accurate and realistic.

Impact on Research Training Program entitlement

If a domestic candidate (Australian or New Zealand citizen, or Australian permanent resident) has exhausted their Research Training Program (RTP) Domestic Fee Offset entitlement but remains enrolled, the Commonwealth government will no longer fund the candidature, and the cost of maintaining the candidature will be borne by the element of enrolment. While the University does not at present charge tuition fees for domestic candidates in these situations, the policy is under continuous review and may change at any time. The RTP Domestic Fee Offset Guidelines can be found on the following website:

Lapsed candidature

If the thesis is not submitted by the due date, and an extension of the maximum period of candidature is not applied for and granted, the candidature will lapse.

However, a candidate may submit the thesis within a period of three years from the lapse of candidature date. This is subject to any conditions imposed by the Dean, Griffith Graduate Research School. The candidate may continue to undertake research and writing of the thesis, however as a lapsed candidate, normal privileges, for example, office space, library and computer access etc, are suspended. The candidate will still be provided with access to their supervisory team, however the nature and frequency of this access will be at the discretion of the supervisor/s and the candidate’s enrolling element. The candidate may obtain access to the library as a member of the public.

Prior to submission of the thesis, the Higher Degrees Research Application to Submit Thesis under Lapse of Candidature Regulations form must be completed and submitted to the Griffith Graduate Research School and will require approval by the Dean, Griffith Graduate Research School, in consultation with the candidate’s principal supervisor and Dean/Deputy Dean (Research). Approval to submit the thesis may be subject to any conditions imposed by the Dean, Griffith Graduate Research School which may include a minimum period of re-enrolment in a program of study. Where a candidate allows their candidature to lapse by failing to re-enrol, failing to pay tuition fees, or failing to meet any other requirements of their candidature, submission of the thesis as a lapsed candidate will not be approved.A lapsed candidate may apply for readmission to the program if the period since the lapsed date exceeds three years. The candidate will be advised that any application for re-admission to candidature will be subject to the admission and enrolment requirements in force at that time.