A Higher Degree Research (HDR) candidature status of ‘Under Review’ may be assigned to a candidature as a mechanism to monitor progress and provide additional support to assist a candidate toward the successful completion of their program.
Objectives of the Under Review Status
The objective of assigning an under review status is as a supportive measure, not a punitive measure. Candidates are placed under review to ensure that an enhanced monitoring process is put in place to benefit the candidate. Assigning an under review status provides a mechanism:
- To identify candidates whose progress is of a concern so that supervisors, HDR Convenors, and Deans (Research) are able to manage such candidatures.
- For input to be provided by the HDR Convenor in the management of the candidature.
- For enhanced support to be provided as early as possible to prevent progress issues escalating.
- For support to be provided to the supervisory team in managing difficult candidatures.
- To formally document a plan of action for the candidate, and monitor achievement.
- To ensure candidates are referred to the appropriate support services available within their Element, Group or Research Centre, and more broadly across Griffith University.
Assigning an Under Review Status
A candidate may be placed under review in the following circumstances:
- The candidate does not complete a candidature milestone by the required date.
- The outcome of milestone completion includes the recommendation to place the candidate under review.
- The candidate does not submit their thesis by their original maximum submission date.
- The candidate does not meet the expectations of their supervisory team, e.g. submit requested work for review, attend scheduled meetings etc.
- The candidate requests to place their candidature under review.
The under review status will normally be applied for a period of three to six months.
Under Review Status Procedure
Normally, an HDR candidate, principal supervisor or HDR Convenor will contact the Griffith Graduate Research School (GGRS) (email@example.com) requesting that the candidature be placed under review. The GGRS may also be advised via a milestone outcome or a candidature variation outcome where a recommendation is that the candidature be placed under review. The Griffith Graduate Research School will then initiate the online Under Review Status Assignment service request.
The Dean (Research) will approve the assignment of an under review status for an HDR candidate, including the timeframe for the under review status, on the recommendation of the HDR Convenor and principal supervisor. Approval will be obtained via the online Under Review Status Assignment service request.
Following approval by the Dean (Research), the candidate will be notified in writing and will be invited to attend a meeting with the supervisory team and HDR Convenor to discuss the reasons for placing the candidature under review, and the plan of action for continuation.
The candidate, supervisory team, and HDR Convenor will complete the Candidature Progression Action Plan form at or following the meeting, detailing the following:
- the concerns with progress
- why the candidate is not progressing at the level expected for the degree
- what is needed for the candidate’s progress to get back on track including referrals to support services
- the specific actions to be completed by the candidate, and where applicable the supervisory team, during the under review period
- timelines for completion of actions and the standard of performance expected
- recommendations to vary candidature where applicable (for example, applying for a period of leave).
The Candidature Progression Action Plan will be signed by the candidate, supervisory team and the HDR Convenor, with each party provided a copy. The completed form must also be provided to the Griffith Graduate Research School via email to firstname.lastname@example.org.
Where a candidate does not respond to the invitation to meet, or does not attend the scheduled meeting, the supervisory team and HDR Convenor will complete the Candidature Progression Action Plan and provide a copy to the candidate.
In cases where the HDR Convenor is concerned that the supervision of the candidate is impacting the candidate’s progression, the HDR Convenor may recommend to the Dean (Research) that an experienced accredited supervisor be appointed to the supervisory team to oversee the supervision of the candidate during the under review period, or for the remaining duration of the candidature.
Where the Candidature Progression Action Plan includes a recommendation to vary candidature, the candidate must seek approval through an online service request accessible via the Candidate Centre at myGriffith, ‘My research’.
Under Review Status Outcome:
At the end of the under review period, completion of the actions as specified in the agreed Candidature Progression Action Plan will be assessed by the HDR Convenor. The HDR Convenor may arrange a meeting with the supervisory team and the candidate to determine if the Candidature Progression Action Plan has been adhered to and if the candidate is now progressing at a level expected for the degree.
If the Candidature Progression Action Plan has not been adhered to, the HDR Convenor may recommend that the under review status be extended where such action is deemed appropriate. The HDR Convenor may also recommend another course of action, such as a change to the supervisory team. In instances where it is deemed that a candidate is not progressing at a standard expected for the degree, and every reasonable attempt has been made to rectify the situation, a recommendation to terminate or downgrade candidature may be made. In such cases candidates will be provided with reasons for the recommendation.
The candidate will be formally advised of the outcome of the Under Review Status assessment in writing from the Griffith Graduate Research School.
University Research/Support Services Available to Candidates:
Information Services – Brings together Griffith’s information and technology services, including:
- Library – Research and Publishing – Information about training offered for HDR candidates covering each stage of the research lifecycle, as well as information about publishing, best practice data guidelines, and more.
- Library – Postgraduate Research Information Skills Modules – Is an on line training tool for HDR candidates and researchers. The modules provide HDR candidates with strategies, resources and interactive learning activities to support successful completion of the research project.
- eResearch – Information about data management, research survey tools, high performance computing and more
- Ask Us – Self-help service on the web
Griffith Graduate Research School Workshops – A range of workshops are available for HDR candidates, covering a variety of topics that will assist throughout the HDR candidature.
International Student Advisor (Griffith International) (Mark Taylor, HDR International Student Advisor) - Offer personal support, advice, and information to international candidates on issues that can affect their study at Griffith.
EnglishHelp – The Griffith English Language Institute provides support for HDR candidates with English as an additional language via consultations, free online resources and HDR Language Workshops.
Editorial Assistance – The Institute of Professional Editors (IPEd) provide a ‘Find an editor’ service, as well as information and guidelines on editing research theses.
Counselling – Free, confidential, voluntary counselling, and group and well-being activities
Student Services – Health and Medical Service, Student Equity Services, Disability Services, Welfare and Student Liaison, and Chaplaincy
Griffith University Postgraduate Students Association (GUPSA) and Gold Coast Association of Postgraduates (GCAP) provide services to assist postgraduates and research candidates to succeed in and enjoy their studies, through representation, lobbying, researching, networking, professional development, and organising social and cultural activities.
HDR Advocates – Experienced academic staff who will listen, provide information, offer options, seek explanations, make referrals, and provide informal advice regarding rights and responsibilities involving HDR candidature from a neutral perspective.
HDR Convenors – Are responsible for managing and supporting research education and training within each Element.
HDR Candidate Representatives – Are appointed within each Element to facilitate feedback on the needs, concerns and views of their Element’s research candidates and to be a conduit to the HDR Candidate Representative Consultative Committee