The progress report is a major method of monitoring candidate progress and keeping the appropriate officers of the University informed. It is an important formal means by which any problems concerning candidature can be identified. It is also the means by which the University assesses whether a candidature should continue. For these reasons, progress reports must be completed in English by both candidates and supervisors in consultation, and with candour and care.

The progress review provides a structured opportunity for candidates and supervisors to

  • discuss performance and progress in the research and adherence to other candidature requirements
  • identify, address and resolve any problems
  • comment on candidature in the context of the remaining time available for completion of the thesis and in the case of a scholarship holder, in light of the time available on scholarship, and
  • check your details regarding any changes to your full-time/part-time status, thesis title, supervision and scholarship details and update as necessary by completing and submitting the applicable online form via myGriffith, My Research, My Candidate Centre.

Candidates are also requested to complete the on-line survey on training and support that allows candidates to provide confidential feedback on the quality of support they receive from their Elements.

The task of monitoring progress is an ongoing process and should not just be confined to the formal progress report. The major responsibility for ongoing monitoring of progress and the progress review rests with the candidate's supervisors, Head of Element and Dean (Research).

Elements and the Deans (Research) may introduce additional reporting arrangements for monitoring candidates' progress.

Elements and Deans (Research) may take steps to rectify problems with particular candidatures at any time, including instigating termination procedures, however, only the Dean, Griffith Graduate Research School can terminate candidature.

Progress report timing and procedure

Higher Degree Research candidates are required to complete a progress report each year, due on the anniversary of the candidate’s date of commencement. In years where a candidature milestone is completed (i.e. early candidature milestone, confirmation of candidature, mid-candidature milestone) completion of a progress report is not required. However candidates will still be requested to complete the on-line survey on training and support annually. An email requesting completion of the on-line survey on training and support will be sent to candidates in late June of each year.

The candidate and supervisor are entitled to read each other's comments and both are required to sign the report. There may be circumstances in which the candidate or supervisor are not inclined to write comments in the progress report. In such cases, the following Griffith University staff may be approached for advice:

For academic issues
  • Element Higher Degree Research Convenor
  • Head of Element
  • Dean (Research)
  • Dean, Griffith Graduate Research School
For administrative issues

The progress report is considered by the Higher Degree Research Convenor. For those candidates who have not made satisfactory progress, the report will also be considered by the Dean. The Dean (Research) may interview candidates and their supervisors, or take other monitoring action if deemed necessary. Candidates will receive follow up advice if any specific request or problem is identified that requires action. Candidates will be informed if the Dean proposes any action.

Eligibility to report

Completion of the progress report is a requirement of continued candidature. Failure to complete the report may lead to termination of candidature. Candidates in receipt of a scholarship may find their stipend payments suspended if they fail to submit their progress report by the due date

The following categories of candidates must submit a progress report.

  • candidates who have been enrolled for at least three months of the reporting year
  • candidates on approved leave who have been enrolled for at least three months of the reporting year
  • candidates nearing submission but who will submit their theses after the due date

The following categories of candidates are not required to submit an annual report on progress

  • candidates who have been enrolled for less than three months of the reporting year
  • professional doctorate candidates during the coursework phase of their program
  • candidates who have submitted their theses for examination or are revising their theses after examination