Higher degree by research (HDR) candidates are responsible for the editing and final format of their research thesis. A professional editor may, however, be employed to assist with the editorial process when the primary supervisor has agreed that professional editing is required.
The Institute of Professional Editors (IPEd) have developed 'Guidelines for editing research theses', endorsed by the Australian Council of Graduate Research (ACGR). These Guidelines clearly outline the extent of assistance that can be provided by a professional editor when editing a research thesis – namely that it is limited to proofreading and copyediting services, as outlined in the 'Engaging an editor' section of the Institute of Professional Editors website.
Conditions when employing a professional editor
When an HDR candidate employs the services of a professional editor for their thesis, the following conditions must be met:
- The HDR candidate must:
- Read and abide by the ‘Guidelines for editing research theses’ and ‘Engaging an editor’, and
- Provide the professional editor with a copy the ‘Guidelines for editing research theses’, and
- Include the name of the editor and a brief description of the service rendered as part of the acknowledgements or other prefatory matter near the front of thesis submitted for examination.
- The primary supervisor must:
- Read and abide by the ‘Guidelines for editing research theses’ and ‘When your student engages an editor’, and
- Approve of the specific professional editor to be employed.
- The professional editor must:
Any commercial arrangement entered into by an HDR candidate and a professional editor is the responsibility of the HDR candidate and their primary supervisor and Griffith University accepts no responsibility for this arrangement.
HDR candidates may use their Element-allocated research allowance towards professional thesis editing services, at the discretion of their Element.
More information and other supports available
The Institute of Professional Editors (IPEd) have allowed those needing a professional editor to search the freelance registers kept by various editing societies. You can 'Find an editor' through this search functionality, including searching by state and document type (i.e., thesis).
International HDR candidates may take part in free, 45-minute, individual teaching consultations with tutors in the EnglishHELP program to discuss any aspects of academic language and learning, such as writing and speaking skills. HDR candidates can apply for up to two consultations per week, and availability is subject to demand. For details see the EnglishHELP website. This is not a thesis editing service.
The Griffith University Postgraduate Student Association (GUPSA) also provides a free service whereby HDR candidates can submit up to 4,000 words of their writing to an editor for review and a follow up individual consultation. Conditions apply. For details see the GUPSA website. This is not a thesis editing service.