All new academic staff appointed to a continuing or fixed-term position will normally be required to serve a period of probation. The probation period is part of the appointment process and offers a period of mutual testing to determine whether there is an appropriate match between the individual, the job and the work environment.
During probation, academic staff members are required to demonstrate to an acceptable level, that they have performed the duties and responsibilities assigned to them, including meeting the relevant academic classification and professional conduct standards, by the University as part of their position.
The new Academic Staff Probation and Confirmation Procedures have now replaced the Probation Procedures for Academic Staff – Continuing Appointments and Probation Procedures for Academic Staff – Fixed Term Appointments.
The new Procedures will streamline the probationary process for continuing and fixed-term academic staff and supports the new forward looking Academic Staff Career Development Framework for career development and performance.
|Standard length of probation for continuing appointments||The standard length of probation for a continuing appointment is three (3) years. A probation period of up to 5 years for a Level A academic may be required; for example where a condition of confirmation is the completion of a PhD.|
|Standard length of probation for fixed-term contracts||The probationary period for a fixed-term staff member will be a minimum of three months and/or up to one third of the fixed-term contract.|
|I am on probation, what do I need to do?|
A probationary staff member’s progress through the specified probationary period and goals that are to be met are managed through the Academic Staff Career Development (ASCD) cycle.
During the probationary period you will be expected to :
|What does my supervisor need to do?|
Your supervisor will be expected to:
|What is the ASCD annual cycle?||Probationary staff members will be reviewed in line with the ASCD cycle outlined below. Your commencement date will determine at which point of the ASCD cycle the first and final review will be held.|
|What are probationary standards?|
Probation standards refer to the expectations that need to be met in order to achieve confirmation of appointment. These standards refer to any conditions outlined in your letter of offer along with the duties and responsibilities of the role and any specific probationary objectives.
|What documentation do I need to submit to my supervisor?|
A range of documents along with your ASCD plan should be submitted for consideration at the annual review such as:
Your supervisor will advise you if any additional documents are required.
|What if I am promoted whilst on probation?||A staff member who is promoted while on probation will normally have their appointment confirmed from the effective date of promotion.|
|When will the final review for confirmation of appointment occur?|
Prior to the expiration of the probationary period, your supervisor will meet with you to conduct a formal final review taking into account the probationary standards and provide a recommendation on confirmation of appointment to the Head of Element.
The final review will normally occur during the annual performance and career planning conversation closest to the end of your probationary period (but no less than three months prior to the end of your probationary period).
|I have completed my probation, now what?||When you have completed your probationary period you will then continue to participate in the ASCD cycle for the duration of your continuing appointment or fixed-term contract.|
|I am on a fixed-term appointment, do I need to complete an annual ASCD form?||Fixed-term staff who are employed for 12 months or more are normally required to participate in the ASCD cycle. If you are unsure, please ask your Academic Supervisor.|
Policy and process related enquiries should be directed to your relevant HR Adviser, HR Advisory Services.
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